THE ORGANIZATION SHALL BE KNOWN AS THE
TORONTO POLICE A.A.A. GOLF LEAGUE.
The Purpose of the League is :
a) To promote friendly competition between members of the
Toronto Police Amateur Athletic Association in a sporting environment.
b) To work toward improving individual golfing skills by providing competition
that is open to all members.
c) To promote and foster among the members of this league a common bond and
fraternity for their joint and mutual benefit and to conserve the best interest and
true spirit of the game of golf.
d) To promote and enforce uniformity in the rules of golf, as set forth by the
Royal Canadian Golf Association and the Ontario Golf Association by
establishing a representative authority.
a) Membership in the league shall be open and available to all members in good
standing of the Toronto Police Amateur Athletic Association.
b) Membership shall be for a period of one year expiring on December 31 of any
c) Membership confers no voice nor special privilege in connection with the
operation of any of the golf courses where the league may conduct it's business
or activities from time to time.
d) Each member of the league shall receive all benefits negotiated for or obtained
on behalf of the members by the Board of Directors.
e) All membership fees and dues shall be established by the Board of Directors in
such amounts as they deem are adequate to operate and maintain the League.
Board of Directors
a) The Board of Directors shall be composed of five members, in good standing,
of the league.
b) An election for the Board of Directors shall take place every second year,
at the Annual Meeting.
c) A member in good standing shall be appointed Chair of the Nomination
Committee who shall publish a list of candidates nominated for the Board of
d) Such list shall be made available to all members of the league in attendance at
the Annual Meeting.
e) Any member, in good standing, may submit their name or the name of any
other member for nomination, in writing, to the chair of the nomination
committee at least one month prior to the Annual Meeting at which an election
for officers is being held.
f) Each member shall be entitled to one vote in any election of officers or in any
vote taken on behalf of the members at any Annual or Special Meeting.
g) A member will not be permitted to vote on behalf of other members who are
not in attendance at the Annual or any Special Meeting.
h) A member elected to a position on the Board of Directors shall retain his
position for a period of two years unless the member resigns or is removed from
office pursuant to the league constitution.
i) If a member of the Board is unable to complete his term of office his position
will be filled by a member appointed by the President.
a) The Board of Directors shall meet and elect a President, Secretary and a
Treasurer within 30 days of any election from among the five Members elected.
b) The President, Secretary and Treasurer shall perform those duties as assigned
to them in accordance with the by-laws of this organization and any other duties
that may arise from time to time.
c) The remaining members of the Board of Directors shall assume those roles as
assigned by the President.
d) No member of the Board of Directors shall accept any discount, property or
other valuable consideration that would place his position as a member of the
Board of Directors in a conflict of interest.
a) The Board of Directors shall authorize and define the powers and duties of all
b) The Chair and all committee members shall be appointed by the President and
such members shall be members in good standing.
c) Each committee member shall agree to serve in that position for a term
of two years.
d) A member may only serve on one committee at any one time.
e) The Rules Committee must have as a Chair, a Member of the Board of
Directors, who shall sit for a period of only one year.
a) The books, records and accounts of the club shall be kept by the Treasurer
and shall be presented, upon request in writing to the Board of Directors, to any
member in good standing for their examination or inspection.
b) A financial statement shall be presented to the members at the Annual Meeting
each year for approval by the members.
c) At all General, Annual or Special Meetings, Robert's Rules of Order shall be
Amendments of By-Laws
a) The Board of Directors shall have the power to repeal or amend any by-laws,
regulations or duties upon receiving the approval of a majority of the members at
the Annual Meeting.
b) Any member may submit proposed changes to repeal or amend any by-laws,
regulations or duties by submitting such proposal to the Board at least 30 days
prior to an Annual, General or Special meeting.
c) A member submitting a proposed change to repeal or amend any by-law,
regulation or duty must submit such change in writing to the Board.
Duties of the Board of Directors
ITEM # 1 :
a) The President shall chair all Board, Annual and Special meetings held by the
b) The President is responsible for the good running of the organization.
c) The President shall represent the organization when consultation with other
groups or organizations is requested or required.
d) The President shall be one of two signing officers in relation to all financial
ITEM # 2 :
a) The Secretary shall be responsible for recording and maintaining the minutes
of all Board, Annual or Special Meetings held by the organization and shall,
on request by any member , make available the minutes of any Annual or Special meeting to that member.
b) The Secretary shall be responsible for maintaining all records relating to the
keeping of all scores of each member of the league and he shall cause to be
published such records on a weekly basis after official handicapping has been
c) The Secretary shall be required to perform the duties of the President in his
ITEM # 3 :
a) The Treasurer shall be responsible for maintaining all records relating to any
financial transactions taken on behalf of the membership of this organization.
b) The Treasurer shall be one of the two signing officers for the league in all
c) The Treasurer shall prepare a yearly financial report detailing
the financial record of the league and will, upon request by any member. make available a copy of the report.
d) The Treasurer shall be required to perform any additional duties that may be
assigned from time to time.
ITEM # 4 :
a) The Members of the Board of Directors shall perform those duties that are
assigned to them by the President.
ITEM # 1:
League Rules of Play
The league is split into four "Flights" and is separated by
the individual handicap of each golfer. The league web site
is the official site for the posting of all scores and handicaps.
It can be found at:
Each player is responsible for booking their match at least eight (8) days
in advance of the match. For games played on Tuesday the booking
should be made no later than 2:00 p.m. Monday of the previous week.
Late arrivals can be accommodated but only when the league
hasn't filled every tee slot with 4somes.
Booking can be accomplished by calling the league voice mail at
416-543-2947 or via the league e-mail address at firstname.lastname@example.org
d) The league registration fee of $300.00 entitles you to the first five rounds
of golf only. There are a total of 18 regu;arleague matches and pricing is between $60.00 up tp $80.00 depending on your choice
of courses. The season finale inlcuding banquet is extra. Prices are found on the Schedule Page.
Once your account has been depleted you must add more funds to your account to pay for
e) Cancellation of any round is subject to the policy of the individual course.
If you have to cancel please notify the league as soon as possible.
In some cases you may lose your fee if the course forces
the league to pay for each player booked.
f) Rain cancellations are subject to the policy of the individual course.
Do not assume that it is raining and plan on playing in
inclement weather by dressing appropriately.
g) All score cards for rounds of golf played elsewhere must be
submitted to the league for calculation of your league handicap.
Failure to comply with this can result in ineligibility at the
year end tournament.
h) The Rules of Golf - Royal Canadian Golf Association Rules apply
except where local rules prevail.
Rule books are available upon request for a nominal fee.
i) Player handicaps are based on a computerized system and will be adjusted
as each league member submits sufficient score cards to be handicapped,
usually five cards will suffice. Players not meeting the minimum number
of league matches will not be eligible for the year end trophy presentation.
j) The year end tournament and banquet is a separate event and the price
is based on the amount of subsidy the league has left at the end
of the regular season.
ITEM # 2 :
Schedule, Length of Season, Team Captains, Rain Outs & Playoff Format
a) A series of 17 match dates will be established for members play, which will comprise the regular season.
b) Each individual player will be required to play a minimum of five games
in the regular season to qualify for the League Championship Tournament.
c)No prizes will be awarded that would place into jeopardy the amateur status,
as defined in the Rules of Golf, of any member of the league.
d) The playoff format will be based on the Low Net Scores of the individual players as determined by league play.
e) The Rain Out policy will be established by the particular course a match is played at. the League will
not be responsible for obtaining any refund, rain check or discount over and above that which
may be obtained for any particular match as offered by the golf course.
f) The Board of Directors may at any time alter the Rules of Play as defined in Article 10,
without amendment to the Constitution, to accommodate any changes made during the
regular season, provided that all members of the league are notified of such changes in writing
at least two weeks prior to such changes being made.
ITEM # 3 :
Duties of League Members
a) Members are expected to behave in a manner that will not bring the name or
the image of the league into disrepute.
b) No member shall knowingly submit a false or incorrect score card.
c) Members must submit their completed score cards, dated and signed by the
member to the League Secretary at the completion of the round.
d) Members of the league are expected to abide by and enforce the rules of golf
as set forth by the Royal Canadian Golf Association.
e) Members shall not engage in any wagering or betting that would place the
amateur status of any member in jeopardy.
f) Members alleged to have committed offences contrary to league rules shall be
subject to punishment as decided by the Rules Committee.
g) The Rules Committee shall sit and hear evidence with respect to a breach of
the rules of conduct by any member of the organization.
ITEM # 4 :
Injuries, long and short term
a) Any player suffering a long term injury will be permitted to withdraw from
further play in the league.
b) A long term injury is defined as one that results in inability to play for period
of more than four weeks.
c) The remaining player of the team shall be permitted to arrange for a
replacement player and if so arranged, the replacement player shall assume the
role of the injured player for the remainder of the season.
d) The handicapping of the replacement player shall commence upon his playing
at least five games on sloped and rated courses. All league matches played prior to
obtaining a handicap will be re-visited and a handicap applied once it has been established.
e) If the remaining player is unable to arrange for a replacement player and the team
does not have a minimum of five completed rounds for each player, the team shall not be eligible for any team post
season awards. The remaining player, on completion of the required number of rounds, will still be eligible for individual awards.
f) A short term injury is defined as an injury that results in an inability to play for
a period of less than four weeks.
ITEM # 5 :
a) A Rules Committee shall be formed and shall be made up of one member of
the Board of Directors who shall act as Chair and two members of the league.
b) A member who disputes a ruling made in accordance with Item # 1(d) may in
writing, request the chair of the Rules Committee to review such a ruling.
c) The Chair of the Rules Committee on receiving a request to review a decision
will examine all facts as submitted by both teams or individuals prior to making
any decision to permit an appeal to take place.
d) The Chair may also consult with any person he feels may assist in making a
determination to allow an appeal.
e) If the Chair decides that a ruling shall stand he shall notify the captain of the
requesting team in writing.
f) If the Chair allows an appeal to be heard he shall cause the Committee to sit
and they shall hear evidence from all interested parties.
g) The Rules Committee shall then render a decision based on the evidence
presented at the hearing. Once their decision has been reached no further appeal
will be permitted.
h) The Chair of the Rules Committee shall then notify the members involved and
the League Secretary in writing of the final decision.
i) If the decision affects the league standings the secretary shall make such
changes as required in order to maintain the league records.
j) The Rules Committee shall, when required, sit in judgment of any member
alleged to have breached any of the rules of conduct of the organization.
k) A member alleged to have breached any of the rules of conduct of the
organization shall receive written notice of such allegation and may answer to
such allegation in person or in writing at a meeting convened by the Chair of the
Rules Committee to determine the guilt or innocence of the said member.
l) Said member shall also be permitted to call evidence on his behalf in defence
of any allegation.
m) The decision of the Rules Committee is final and no appeal shall be permitted
from any decision reached.
n) Members are encouraged to resolve any disputes among themselves and the
Rules Committee shall be a place of last resort.
o) Should a member request a further appeal of any decision through the Ontario
Golf Association, the member making such request shall be solely responsible
for any fee that is imposed by the G.A.O. or R.C.G.A. in order to hear such an
p) The organization assumes no liability on behalf of any member who submits
any matter to the G.A.O. or R.C.G.A. without the prior consent of the Board of
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